Digital Transformation in Erasmus Mobility Application Procedures: Transforming a Paper-Based Workflow into an Online System

Result code in IS VaVaI

<a href="https://www.isvavai.cz/riv?ss=detail&h=RIV%2F61989100%3A27350%2F19%3A10241805" target="_blank" >RIV/61989100:27350/19:10241805 - isvavai.cz</a>

Result on the web

<a href="http://dx.doi.org/10.21125/inted.2019.0502" target="_blank" >http://dx.doi.org/10.21125/inted.2019.0502</a>

DOI - Digital Object Identifier

<a href="http://dx.doi.org/10.21125/inted.2019.0502" target="_blank" >10.21125/inted.2019.0502</a>

Result language

angličtina

Original language name

Digital Transformation in Erasmus Mobility Application Procedures: Transforming a Paper-Based Workflow into an Online System

Original language description

In the process of organising exchange mobility, students and higher education staff members must conclude trilateral Learning Agreements that are the basis for the recognition of academic qualifications obtained abroad. According to the PRIME survey, conducted by the Erasmus Student Network in 2010-11, while Learning Agreements (LA) documents may be considered essential to an adequate organisation of credit mobility, there are several issues that hamper their preparation. In fact, the interlocutors involved are often not clearly defined, the information needed to build the agreements is rarely available online and in up to 75% of the cases, students need to change their learning agreements after their arrival at the receiving Higher Education Institutions (HEI), usually due to changes in their study plans abroad. Furthermore, as the process is mainly paper-based, it is error prone and time consuming. This paper describes the project developed by the authors, including two Postgraduate Erasmus students, conducted in the context of Erasmus+ Student Mobility for Placements (SMP) at Portucalense University (UPT). The aim of the project is to develop a web-based software platform to automate the process of submitting applications for UPT students exchange and UPT academic and non-academic staff exchange (STA and STT) within the Erasmus+ programme. The application was termed &quot;ErasmusOnlineLAapp&quot; and addresses the dematerialization of the process of organising exchange mobility, transferring a paper-based workflow, which is reliant on timely postal deliveries for signature purposes, into an online system that will allow students to gain considerable time when preparing their studies abroad and induce a greater degree of flexibility and efficiency when needing to revise the Learning Agreement.

Czech name

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Czech description

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Type

D - Article in proceedings

CEP classification

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OECD FORD branch

10201 - Computer sciences, information science, bioinformathics (hardware development to be 2.2, social aspect to be 5.8)

Project

—

Continuities

N - Vyzkumna aktivita podporovana z neverejnych zdroju

Publication year

2019

Confidentiality

S - Úplné a pravdivé údaje o projektu nepodléhají ochraně podle zvláštních právních předpisů

Article name in the collection

INTED2019 : 13th annual International Technology, Education and Development Conference : Valencia, 11th, 12th and 13th of March, 2019

ISBN

978-84-09-08619-1

ISSN

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e-ISSN

—

Number of pages

10

Pages from-to

1725-1734

Publisher name

IATED Academy

Place of publication

Valencie

Event location

Valencie

Event date

Mar 11, 2019

Type of event by nationality

WRD - Celosvětová akce

UT code for WoS article

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